Develop appropriate Planning and Execution documents for the wedding described in your narrative. These
documents shall include the following:
a) A long range timeline of tasks to be performed prior to the wedding, with specific date ranges (to the nearest week)
indicated for each task. Please specify who is performing each task (the client, the wedding planner, a vendor,
etc.) and specify the planned completion date.
b) A detailed timeline for the wedding day. Each task description in the timeline should indicate who is performing the
task, what the task is, when it is being performed (starting and completion times) and where it being performed.
c) A total wedding budget, including estimated costs for the ceremony and reception site, all vendors identified in item
2h below, and any other vendors being used, as well as the Wedding Planner fees. Indicate the number of
guests that the budget is based on.
d) A narrative of the logistics and setup for the ceremony, a schematic floor plan of the ceremony area, and a
Processional Listing. This is to give Joyce a better understanding of the flow of your ceremony. The narrative
should explain the layout of your floor plan – not the timing, but the who, the what and the where.
e) A food & beverage cost-out analysis for 3 potential reception locations, based on your research of pricing
information that you find from 3 hotels or 3 off-premise caterers. This analysis should include the names of the
hotels/caterers, and a breakdown of the estimated amount of beverages being consumed and the specific courses
being served. Include copies of relevant price sheets you found for hotels/caterers, and if possible, highlight the
actual items from these sheets that you are selecting.
f) A narrative of the logistics for the reception site. A schematic floor plan of this site, including dimensions of the
cocktail reception area, dining area, stage, dance floor, location and size of tables and number of guests per table.Copyright by Joyce Scardina Becker, CMP. All rights reserved.
g) Wording for the couples Save the Date card, wedding invitation and reply card. Also include wording for a
reception card, if needed.
h) Contracts for each of the following vendors, written by you, which clearly describes the vendors product / service
being provided, and contains all appropriate contract clauses for that vendor. For the final Staging Guide project,
please submit contracts for the following vendors, in this order: cake; caterer/reception site, florist, musicians,
photographer, transportation and videographer.
i) A Vendor List, including names, addresses, email addresses and wedding day cell phone numbers of all service
providers for the wedding.
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